Import Export Business Documentation

1. Business Entity Registration Certificate

Import-Export Business Documentation –

Purpose: Establishes your business legally under Indian law.

To begin your import-export journey, we help you register your business as a Proprietorship, Partnership, LLP, or Private Limited Company. This certificate confirms your legal identity and is the foundation for all further registrations. It includes PAN, Aadhaar, and incorporation documents, ensuring your business is recognized by government and financial institutions.

2. MSME (Udyam) Registration Certificate

Purpose: Classifies your business under Micro, Small, or Medium category for government benefits.

We assist in obtaining your Udyam Registration Certificate, issued by the Ministry of MSME. This certificate enables access to priority lending, subsidies, and export incentives. It includes your Udyam number, business classification, and industry NIC code—essential for availing MSME schemes.

3. Shop Act License (Gumasta License)

Purpose: Authorizes your business to operate commercially at a specific location.

The Shop Act Certificate, also known as the Gumasta License in Maharashtra, is mandatory for operating any commercial establishment. We help you register with your local municipal authority, ensuring compliance with labor laws and local regulations. This license includes your business address, nature of work, and employee details.

4. Importer Exporter Code (IEC) Certificate

Purpose: Grants permission to import and export goods legally in India.

The IEC Certificate, issued by DGFT, is your gateway to international trade. Without it, no import or export transaction can be processed. We handle the complete application process, including digital signature setup, DGFT portal registration, and document submission. The certificate includes your IEC number, business details, and PAN linkage.

5. Tax Registrations: GST, PTEC & PTRC Certificates

GST Registration Certificate

Purpose: Enables your business to collect and remit Goods & Services Tax, mandatory for import-export transactions.

We facilitate your GST registration, which is essential for issuing tax invoices, claiming input tax credit, and complying with Indian tax laws. The certificate includes your GSTIN (15-digit number), business PAN, and registered address. It’s mandatory for customs clearance and export documentation.

PTEC (Professional Tax Enrollment Certificate)

Purpose: Registers your business entity for professional tax liability in Maharashtra.

The PTEC Certificate is required for every business owner or company director operating in Maharashtra. It confirms your enrollment under the Maharashtra State Tax on Professions, Trades, Callings and Employments Act, and is used to pay annual professional tax. We assist in applying through the Mahagov portal, ensuring timely compliance.

PTRC (Professional Tax Registration Certificate)

Purpose: Registers your business for deducting and remitting professional tax on behalf of employees.

If your business employs staff, the PTRC Certificate is mandatory. It authorizes you to deduct professional tax from salaries and deposit it with the government. We help you obtain this certificate and set up monthly filing protocols to avoid penalties.

6. Bank Account Setup & AD Code Registration

Current Account in Authorized Bank

Purpose: Enables your business to conduct international transactions and receive export payments.

We assist in opening a dedicated current account with a bank authorized to handle foreign exchange (AD Category-I bank). This account is essential for receiving export proceeds, issuing foreign remittance instructions, and linking with customs and DGFT systems.

AD Code Registration with Customs

Purpose: Links your bank account with Indian Customs for port clearance and shipping bill generation.

The Authorized Dealer (AD) Code is a 14-digit number issued by your bank and registered with Indian Customs. It connects your bank account to the ICEGATE portal, enabling seamless export documentation and port clearance. We handle the entire process—from obtaining the AD Code to registering it at your designated port (e.g., Nhava Sheva, Mundra, Chennai).

7. Digital Signature Certificate (DSC) & DGFT Portal Registration

Digital Signature Certificate (DSC)

Purpose: Enables secure online filing of IEC and export-related documents.

We help you obtain a Class III Digital Signature Certificate, which is mandatory for filing applications on the DGFT portal. This certificate ensures secure, encrypted communication with government systems and authenticates your identity during online submissions.

DGFT Portal Registration

Purpose: Grants access to India’s official foreign trade portal for exporters and importers.

Once your DSC is ready, we register your business on the DGFT. This portal is your gateway to applying for IEC, tracking export incentives, and accessing trade notifications. We ensure your profile is correctly linked to your PAN, GST, and IEC for seamless operations.

8. Port Registration & ICEGATE Setup

Port Registration with Indian Customs

Purpose: Enables your business to file shipping bills and clear goods through designated ports.

We assist in registering your business with the Customs department at your chosen port—whether it's Nhava Sheva (JNPT), Mundra, Chennai, or others. This registration links your IEC, AD Code, and GSTIN to the port’s EDI system, allowing you to file shipping bills and access customs clearance digitally.

ICEGATE Portal Setup

Purpose: Connects your business to Indian Customs for electronic filing and tracking.

The ICEGATE (Indian Customs Electronic Gateway) portal is the official platform for filing shipping bills, bills of entry, and tracking cargo movement. We help you register your business on ICEGATE, link your IEC and AD Code, and set up access for your CHA (Customs House Agent) or internal team. This ensures smooth documentation flow and real-time tracking of your shipments.

9. Export Documentation Templates & Compliance Setup

Standard Export Document Templates

Purpose: Ensures your export paperwork meets international and Indian customs standards.

We provide professionally formatted templates for all key export documents, customized to your product and destination country. These include:

• • Commercial Invoice – Details product, value, buyer, and seller
• • Packing List – Specifies packaging details, weight, dimensions
• • Proforma Invoice – Used for buyer confirmation before shipment
• • Certificate of Origin – Required for trade agreements and duty benefits
• • Shipping Instructions – Guides freight forwarders and customs agents
• • Declaration Forms – Includes exporter’s declaration, self-certification

Compliance Setup & SOPs

Purpose: Establishes internal systems for smooth, error-free export operations.

We help you build Standard Operating Procedures (SOPs) for documentation flow, record-keeping, and compliance audits. This includes:

• • Document checklist per shipment
• • Filing timelines for GST and Customs
• • Record retention formats
• • Export incentive tracking (RoDTEP, SEIS, etc.)

10. Logistics Partner Tie-ups & CHA Coordination

Freight Forwarder & Logistics Partner Tie-up

Purpose: Ensures smooth movement of goods from your location to international buyers.

We help you identify and onboard reliable freight forwarders who specialize in air, sea, and multimodal export logistics. These partners handle cargo booking, container management, and coordination with shipping lines. We ensure they offer competitive rates, real-time tracking, and export documentation support.

Customs House Agent (CHA) Coordination

Purpose: Facilitates customs clearance and compliance at the port of export.

A licensed Customs House Agent (CHA) is essential for filing shipping bills, coordinating with customs officers, and ensuring timely clearance of your goods. We connect you with trusted CHAs at your designated port and help set up authorization letters, KYC documents, and SOPs for shipment handling.

Cargo Insurance & Risk Management

Purpose: Protects your goods against loss, damage, or delay during transit.

We assist in arranging marine cargo insurance to safeguard your shipments from unforeseen risks. Coverage includes theft, damage, natural disasters, and transit delays. We also help you understand Incoterms (FOB, CIF, EXW) to allocate risk and responsibility clearly between buyer and seller.

11. Product-Specific Export Certifications (EXIM Compliance)

Purpose:

To ensure your products meet the required regulatory, safety, and quality standards for international trade. These certifications are essential for legal export clearance, buyer acceptance, and eligibility for government incentives. They vary by product category and destination country and form a critical part of your EXIM (Export-Import) compliance framework.

We assist you in obtaining all relevant EXIM certifications and registrations—including RMSM, FSSAI, APEDA, BIS, and RCMC—based on your product category and export destination. These certifications validate your business’s readiness to export regulated goods such as engineering components, agricultural produce, chemicals, food items, and textiles.

Whether you're exporting:

• • Engineering goods (requiring BIS certification or EEPC RCMC)
• • Agricultural products (needing APEDA registration and phytosanitary clearance)
• • Food items (mandating FSSAI licensing and health certificates)
• • Chemicals or pharmaceuticals (requiring RMSM or DGCI approvals)
• • Textiles and garments (covered under AEPC RCMC and HSN code mapping)

We guide you through the documentation, application, and compliance process for each certificate, ensuring your business is fully aligned with Indian export regulations and international buyer expectations.

These certifications not only enable smooth customs clearance but also enhance your credibility in global markets—making your products eligible for trade benefits, duty exemptions, and participation in export promotion schemes.